Website Privacy Statement
This page sets out how we collect, hold, use and share your personal information. This does not limit or exclude any of your rights under the New Zealand Privacy Act 2020.
If you provide us with personal information through this website, we will protect your information as set out below.
We may amend this privacy statement from time to time.
Collection of Your Information
We may collect personal information about you when you provide information to us directly, and when you obtain services from us. We may also collect personal information about you from third parties where authorised by you and from public sources.
The type of personal information we may collect may include:
your contact details: name, address, phone number, email
other information in our Request for Proposal form
other information relevant to the service we will provide to you once you are a client
Use of Your Information
We only collect and use personal information from you to be able to provide you with the products and services you have requested from us. We may provide you with information on our other services from time to time. We do not sell our client information or share it with third parties without your permission.
Retention and Security
We will not hold your personal information for longer than is required for the purpose(s) for which it was collected (subject to any obligations at law to hold the information for longer periods).
We have cybersecurity safeguards in place to protect the information and we will take all reasonable steps to ensure that information will not be disclosed to any unauthorised person or organisation.
Our security measures include:
Hourly external backup
Other security measures such as password protection, two-factor authentication on some systems, security tokens, etc.
Where is information hosted?
Our website and operating systems are hosted in New Zealand. We also use Office 365, DropBox for Business and Mailchimp which are hosted in the USA and are compliant with the General Data Protection Regulations (GDPR).
When we share your data with a third party, we have contracts in place with them that require them to have in place the technical and organisational measures necessary to protect your personal data. However, many such providers are subject to different privacy laws and controls to New Zealand and hence we cannot provide absolute surety that those providers will not comply with their obligations to us, and divulge your personal data.
Your right of access and to correction
We will take all reasonable steps to ensure that personal information held by us is accurate and up-to-date. You are entitled to obtain from us confirmation as to whether or not we hold personal information about you and you are entitled to reasonable access to this information, and to ask for it to be corrected if you think it is wrong.
If you’d like to ask for a copy of your information and have it corrected, or would like to be removed from any of our subscription lists at any time, then please contact us at firstname.lastname@example.org
While we take reasonable steps to maintain secure internet connections, any information you provide over the internet is provided at your own risk.
Our website may, from time to time, contain links to and from other websites. Please note that those websites will have their own privacy policies and that we do not accept any responsibility for the actions of those websites.